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Administrative Specialist II Ecology Evolutionary Biology

Company: University of Tennessee
Location: Knoxville
Posted on: December 4, 2019

Job Description:

Education - Bachelor's Degree - High School Diploma or GED Skills - Communication Skills - Office Experience - Ellucian - Microsoft Office Regular Full-time, Pay Grade 36 Administrative Specialist II - Ecology & Evolutionary Biology The Ecology and Evolutionary Biology Department at the University of Tennessee, Knoxville, seeks an Administrative Specialist II to assist faculty and staff with all tasks required for unit functions and operation. The person will perform duties as listed below: - Greet public in a front office setting; direct incoming calls; process mail; respond to website inquiries; create and edit correspondence; maintain office equipment; order supplies; assist building occupants with access to labs and offices; point of contact for building problems - Perform departmental specialist duties - process time entry, personnel changes, hire paperwork and terminations for all biweekly employees; Process travel transactions in IRIS for student employees. Will be responsible for maintaining files and records for these transactions. - Process miscellaneous forms and transactions - key requests, motor pool requests, occasional petty cash reimbursements, parking tag requests, Astra room reservations - Academics - enter time table info in Banner in conjunction with curriculum committees approval; Assist students with registration problems; check that all grades have been entered each semester; Will work closely with curriculum committees to ensure that updates are made on courses, curriculum requirements, student handbooks; run reports (such as SAIS and enrollment data) and prepare spreadsheets/tables as needed by curriculum committees; collect faculty syllabi - Organize department events(sometimes with other staff) - retirement receptions, weekly seminars, graduate recruitment weekend, annual awards reception - Responsible for web/social media updates; newsletter creation and distribution - Other duties as assigned Qualifications Required Qualifications: High School Diploma or equivalent required. Bachelor's degree preferred, Minimum 3-4 years office experience Experience with IRIS/SAP and MS Office software Desired Qualifications: Effective communication skills (written and verbal) and web/social media experience. Ability to prioritize, multi-task, and work independently and as a team member. Experience with Banner, ARGOS

Keywords: University of Tennessee, Knoxville , Administrative Specialist II Ecology Evolutionary Biology, Administration, Clerical , Knoxville, Tennessee

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