Senior Administrative Assistant

Company: CDM Smith
Location: Knoxville
Posted on: February 15, 2020

Job Description:

25519BR Business Unit NAU Job Description Join our Growing Team in Knoxville! We have a new opening for an Administrative Assistant to support our office. Key responsibilities are below: - Leads and coordinates production needs - Proofreads for accuracy, including edits for punctuation, grammar and spelling - Works on complex reports with several types of documents; combines various documents into one electronic file - Prints, copies, and binds reports and other documents for internal and external client deliverables - Works closely with the marketing team to support proposal and other marketing efforts - Supports project teams and management with various types of report needs - Compiles and computes data from a wide variety of sources, some of which are complex and/or technical in nature - Confers with others in collection, compilation and evaluation of data to be used in analyzing problems and investigating solutions - Prepares research approach and determines data requirements; conducts investigation in issues involving moderately complex topics under limited supervision; prepares reports for professional and managerial staff review and action - Downloads and uploads documents into project folders, eRoom, SFT sites, SharePoint, and other sources. Prepares, drafts and edits various types of correspondence of moderately complexity or confidential nature such as emails, letters, memorandum, transmittals, meeting minutes, and forms - Assists with prints and copies of such correspondences - Prepares and processes timesheets, expense reports, and other tasks as required - Acknowledges and responds to written inquires such as emails for administrative services requests - Assists in the review, verification and editing of work produced by other administrative staff - Assists with training other administrative staff - Perform and/or coordinates general office tasks that may include monitoring, stocking and ordering office supplies; receives, opens and determines routing of mail and office correspondence, and other tasks as required to maintain the office functionality - Provides procurement support by working with accounts payables to process overhead and project related invoices and follows up with vendor invoice issues - Answers, screens, and clears incoming telephone calls; prepares and processes fax requests; directs calls and faxes to the proper area for response - Greets, welcomes, and directs visitors to the right personnel - Prepares and maintains visitors and employees sign in sheets - Prepares and schedules office activities such as travel arrangements, internal and external business meetings, client or third-party appointments - Assists with conferences and general office events. Schedules conference room use and catering needs - Maintains common office areas organized. Coordinates office building facilitys needs - Organizes and maintains electronic and paper records, files and correspondence in accordance with the retention policy - Performs other duties as required Job Title Senior Administrative Assistant Group SWG CDM Smith Employment Type Regular Minimum Qualifications - High School diploma or equivalent - 4 years of related experience - Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Preferred Qualifications - Proficient on Microsoft office - Strong organization and communication skills EEO Statement We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Why CDM Smith? CDM Smith provides lasting and integrated solutions in water, environment, transportation, energy and facilities to public and private clients worldwide. As a full-service consulting, engineering, construction, and operations firm, we deliver exceptional client service, quality results and enduring value across the entire project life cycle. Job Site Location Tennessee - Knoxville Agency Disclaimer All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee. Amount of Travel Required 0% Assignment Category Fulltime-Regular

Keywords: CDM Smith, Knoxville , Senior Administrative Assistant, Administration, Clerical , Knoxville, Tennessee