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Business Office Manager/Human Resources

Company: Avenir Memory Care at Knoxville
Location: Knoxville
Posted on: November 22, 2021

Job Description:

Resident-Related Financial Functions: 1. Prepare and report resident financial information to Corporate, i.e. rents, ancillary charges, move in and out, payroll and trailing accounts receivable, and specialty accounts.2. Review billing statements prior to being sent to the resident.3. Review rent roll report, assures accuracy, and review error.4. Process and deposit resident rent payments and manage ACH where applicable.5. Report depository receipts to Corporate Accountant.6. Review Final accounting for resident upon death, discharge or move out.7. Respond to financial inquiries of resident, POA, government agents or guardians.8. Coordinate with government agencies for billing resident rents, monitors and tracks amount owed, and reconciles.9. Make collection efforts on delinquent resident accounts, and record outcome on Collection Progress Record.10. Publish and distribute rent increase notices to residents/families.11. Manage and reconcile all bank accounts monthly.Accounts Payable Functions1. Prepare flash report/spend down, analyze and update for Executive Director, regional and senior management. Perform weekly reconciliation.2. Respond to vendor's payment inquiries and issues checks.3. Review corporate check register. Keep up-to-date, ensure accuracy, and reconcile.4. Maintain vendor files and reconcile vendor's monthly statements; check monthly invoices for accuracy and submit to Corporate for payment.5. Submit all A/P invoices weekly to Corporate Accounting.Payroll and Human Resources Functions1. May supervise a Community Department with multiple employees.2. Run payroll variance reports3. Review all time cards for accuracy before submitting payroll.4. Report all new hires, status changes (leaves of absence, wage changes) and changes that affect participation in benefit programs for community staff.5. Consult with Payroll Department to ensure that the employee's Federal State entitlements to leave of absence are made available.6. Respond to employee questions concerning wages, benefits, etc.7. Ensure that Corporate and state requirements for completion of all pre-and post-employment checks (criminal, abuse and licensure background checks, health/communicable disease screenings) are requested and completed (prior to making an employment offer, if required) and documented in the employee's personnel file.8. Orient new employees to all policies and procedures related to all Conditions of Employment (see form HRS003), Drug Free Policy, and policies pertaining to reporting of and seeking treatment for on the job injuries.9. Maintain employees' training records and prepares training certificates.10. Maintain annual renewals for staff specific certifications.11. Advise PEO of any requests to enroll in or change participation in company sponsored benefit programs.12. Maintain employee files according to corporate guidelines and state requirements.13. Ensure all aspects of Workers Compensation Program are completed in a timely manner.14. Operate, maintain records for, and arrange for payment of awards associated with workers compensation safety bingo, raffle incentive, and new hire referral programs15. Advise Corporate HR Department of any request to enroll in Company 401(k) plan.16. The implementation of OSHA and Safety guidelines.Cash Functions, Miscellaneous1. Update and maintain special account spreadsheet. Keeps special accounts reconciled monthly.2. Supervise the community Concierge(s) or Receptionist(s)3. Coordinate archiving of community records.4. Ensure that all copies of corporate policy, procedure and forms manuals are up to date at all times by making all updates and/or replacements within 2 business days of notification of a change or addition.5. Assist Executive Director with annual budgeting process.6. Assist Executive Director with monthly financial review.7. Assist with Corporate inquiries.8. The community embraces a culture of hospitality. To that end, all employees are expected as a condition of employment to practice the Personalized Memory care program in all interactions with residents, fellow employees, and guests:-- - We greet your warmly, by name and with a smile.-- - We treat everyone with courteous respect.-- - We anticipate your needs and act accordingly.Non Essential Job Functions: 1. Responsible for data entry of resident information into community software.2. Participate in on call rotation as directed by Executive Director.3. Maintain capital expenditures files as directed by Executive Director.4. Assist community Executive Director with enrollment of employees in the company 401K plan.5. Assist Executive Director in the management of open workers compensation claims as directed.6. Provide switchboard relief as required.Education Required (Preferred): -- - Associate degree in accounting, business, finance, or human resources (required)-- - Bachelor's degree in accounting, business, finance or human resources (preferred)Years/Months of Experience: -- - Minimum two years' experience in accounts receivable, payroll, and human resources-- - Minimum 1 year experience supervising at least one employeeKnowledge/Skills: -- - The ability to speak, read and comprehend the English language-- - Financial reports-- - Bank reconciliations-- - Employee/customer relations-- - Full cycle accounting-- - High level of proficiency with Microsoft Office Suite productsSpecial Requirements (If applicable): -- - Ability to prepare accurate and timely reports to meet required deadlines-- - Typing: 40 wpm-- - Doctor's statement verifying employee is free from communicable disease-- - Must possess current and valid driver's license consistent with requirements determined by size of vehicle and laws of the state in which the driver is licensed.-- - Must possess personal driving record consistent with the requirements of the Fleet Safety Policy.Other Information: 1. List tools, equipment, machines used on the job:-- - Personal computer-- - General office equipment: printer, copies, scanner, fax machine, telephone, check scannerPhysical activities of the position: -- - Lifts and carries up to 50 lbs. occasionally-- - Pushes and pulls up to 50 lbs. occasionally-- - Climbs, reaches, bends and twists occasionally-- - Talks and listens occasionally-- - Communicates clearly-- - Sits 7 hours per day; stands and walks 1 hour per day (combined)Job Type: Full-timePay: $40,000.00 - $47,000.00 per yearBenefits:401(k)Dental insuranceHealth insuranceHealth savings accountPaid time offRetirement planVision insuranceSchedule:8 hour shiftMonday to FridayWork Location: One location

Keywords: Avenir Memory Care at Knoxville, Knoxville , Business Office Manager/Human Resources, Executive , Knoxville, Tennessee

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