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Project Coordinator - Kiewit Power Constructors

Company: Kiewit
Location: Oak Ridge
Posted on: November 27, 2022

Job Description:

Requisition ID: 163500
Job Level: Senior Level
Home District/Group: Kiewit Power Constructors District
Department: Construction Operations
Market: Power
Employment Type: Full Time
Position Overview
Our Kiewit Nuclear Regional Team is looking for hiring an Office / Project Coordinator. This position will be of critical importance to our Oak Ridge Operations Team and will contribute to our long-term market success. You will play a critical role in our Get Work and Build Work Strategies. This means multiple responsibilities with our regional office and one of our current projects. You will play a critical role in developing administrative operations in varying capacities, prepare reports utilizing Word, Excel, and PowerPoint, and take on special projects as needed. This candidate must be a proactive thinker and comfortable communicating with the project team. Must be able to work quickly and multi-task across a broad array of responsibilities.
District Overview
Kiewit Power Constructors (KPC) provides direct-hire construction services for Power Generation utilizing a union craft force. Kiewit Power Constructors builds major EPC power plant projects throughout North America. The Kiewit Nuclear Division is a sector of KPC and is located in Oak Ridge, TN.
Location
This position is located in Oak Ridge, TN.
Responsibilities

  • Manage the front desk and be the introduction face of Kiewit for visitors and employees
  • Manage calls and relay messages as needed
  • Manage office supply needs and service requests
  • Manage office cost expenses for reconciliation and support of billing
  • Manage all other general office policies
  • Manage staff coordination at our Kiewit Nuclear Regional Office
  • Manage staff company truck coordination
  • Interface with other staff on request or needs
  • Manage and coordinate staff events
  • Coordinate with HR on new hire starts and orientation coordination
  • Assist office team with the retrieval of documents or other items from local clients and/or contractors
  • Support our current project execution team
  • Manage T&M cost expenses for reconciliation for invoicing
  • Includes reconciliation and organization of travel expenses
  • Includes reconciliation and organization of timecards and labor billing
  • Manage coordination for security clearance applications and required orientations with client requirements
  • Support project staff coordination needs
  • Travel request submittals to client
  • Project staff event coordination
  • Other misc. staff schedule needs
  • Support project needs for project report compilation, editing, and submitting
  • Document control functions
  • Process and distribute communications and information flow such as submittals, requests for information (RFIs), engineering design documents, etc.
  • Manage documentation during design, construction, commissioning, and closeout phases of projects.
  • Support Program-specific tasks and implement document control concepts as defined in the procedures and guidance documents.
  • Travel required locally in the Oak Ridge & Knoxville area is required.
  • A valid driver's license is required to be eligible for the operation of a company fleet vehicle.
    Qualifications
    • Experience with Federal Government Work, preferred Department of Energy Experience or Nuclear Industry.
    • 5+ years of direct office management experience or heavy administrative assistance experience
    • Self-starting attitude and demonstrated ability to get things done/leadership skills.
    • Strong communication and organization skills.
    • Eligibility for this position requires US citizenship; the successful candidate must provide proof of US citizenship in order to obtain badge access to the site
    • Candidate must complete security questionnaire and successfully clear site access requirements
    • All employees are subject to and agree to random drug and alcohol testing as a condition of employment
    • Must be able to obtain a security clearance, as applicable
    • Valid driver's license required
    • Proficient in Microsoft Office (Excel, Word, Powerpoint)
    • Willingness and ability to learn new software for business and document control needs
      Other Requirements:
      • Regular, reliable attendance
      • Work productively and meet deadlines timely
      • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
      • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
      • Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
        We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
        We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Keywords: Kiewit, Knoxville , Project Coordinator - Kiewit Power Constructors, Other , Oak Ridge, Tennessee

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