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Admin Assistant/Customer Support - Knoxville

Company: Walker Medical Solutions
Location: Knoxville
Posted on: June 14, 2019

Job Description:

Administrative Assistant/Accounting Support

We are currently seeking an Administrative Assistant to provide support with the accounting function of our business as well as support our business as a whole. We are in search of the best candidate to be a "good fit" for our organization. We are willing to be flexible and are in the process of re-examining our office structure so this position could be a steady, reliable part-time job based on 30 hours per week or potentially grow into a full-time position with 40 hours per week, based on the candidates needs/wants. Ideal candidates need to be bright, hardworking, team-oriented self-starters with the ability to handle multiple tasks and be flexible and also willing to be trained on efficient work flow.
Job Duties include but are not limited to the following:
- Attending to clients by serving as back up to answering phones daily, forwarding calls and taking reservations for dining
- Assisting with maintaining office equipment, copy machine, postage meter, fax
- Maintain petty cash fund
- Assist with the preparation of monthly Board of Directors meeting materials, conference phone set-up, coordination
- Assist in supporting the membership function of our club. This includes updating reports for Board of Director meetings, providing information regarding dues and fees, mailing letters to update status, other duties as assigned.
- Assist with checking mail daily and distribution
- Assist Controller with year-end audit preparations
- Processing of 1099 reports
- Support of the Accounts Payable function to include; assisting with weekly check runs, mailing of checks, filing of invoices, etc.
- Accounts Receivable support; maintain accurate records of all member accounts, process charges, post payments, prepare and mail monthly statements, prepare special event invoices to provide details for large events, reconcile any discrepancies with members, process and post payments and make bank deposits, audit point of sale charges from various departments, assess delinquent accounts and follow up with those in arrears. Also responsible for running a weekly sales report to update management.
- Assistance with data collection projects in preparation with the club budget, management analysis
- Other special projects as assigned
Requirements;
- High School diploma (Associate's Degree is preferred)
- A minimum of 2 years experience working in an office setting, A/R experience preferred but not required
- Ability to multi-task, learn quickly and be reliable
- Attention to detail and accuracy is a must
- Strong communication and phone skills, self-starting, self-organizing but willing to take direction and be trained for efficiency
- Fluency in Microsoft Windows and Office Software, Jonas country club software will be trained
Compensation;
- 30-32 hours per week, with the possibility of full-time available based on the performance and willingness to get involved and be a team player in supporting our organization.
- Benefits include a competitive 401K, employee meals, medical insurance benefit eligibility to be determined based on company policy.
- This is an hourly paid position that will be determined based on the skill level and experience of the candidate

Keywords: Walker Medical Solutions, Knoxville , Admin Assistant/Customer Support - Knoxville, Other , Knoxville, Tennessee

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